
In our workaholic society, we’re taught that multitasking is the secret life-hack to increasing your productivity. If I could pay my credit card bill, finish a project, and upload a new Instagram photo at the same time, why wouldn’t I? At least, that’s what I used to think.
But I started to realize that despite all the multi-tasking I was doing, I wasn’t actually increasing my productivity. I was spreading myself too thin — getting small portions of many tasks done, but never quite finishing any. It was a frustrating process and I ended up feeling over-worked and under-productive.
So, I started to do a little research on multi-tasking and the brain. Ya know, SCIENCE. I found that multitasking is like an optical illusion. The more multi-tasking you’re doing, the more productive you must be, right? Actually, the opposite is true.
Multitasking is just giving your brain distraction after distraction. According to studies, you increase your productivity by 40% (!!) when you give yourself time to focus on one task. Changing focus in the middle of a project not only forces your brain to switch tracks, but when you return to the original project, your brain will need to refocus yet again. Even little things, like quickly checking your email, can be distracting.
So what can you do to change this habit and actually increase your productivity? Here are four essential tips:
Put your phone far, far away
The smartphone is a slippery slope. First you check the time, then see if you’ve missed any work calls and pretty soon you’re scheduling a lunch date, renewing your Spotify subscription and completely ignoring what you were working on in the first place. Okay, maybe you have more will power than I do, but even simply answering a text in the middle of working on a project can leave you distracted and considerably less productive than before.
It may sound silly, but putting your phone on a table across the room or even *gasp* turning it off can reduce the risk of distraction. If you’re in the middle of an important activity, treat your phone as a phone. Answer calls and nothing else.
Related: Why I Turn My Cell Phone Off During the Day (And You Should, Too!)
Notice patterns and set specific times
Now that you’ve been thinking about multitasking, you’ll probably be more aware of your urges to do so. Just noticing your thought patterns is a good, first step. What’s your go-to distracter? Email? Updating your calendar? “Work”-related social media? Whatever it is, avoid the distraction by setting yourself specific times during the day that you can check it.
Tim Ferris of The 4-Hour Workweek suggests checking your email 2-3 times a day, max. That may seem a bit extreme, especially because email is the most common communication for work, but you also don’t need to check your inbox every time you have new email. Give yourself specific times when you’re not working on other tasks so that you can focus on answering your clients and colleagues without being distracted.
Take a productive break
If you feel the urge to switch tasks, it could be that you’re bored or just need a mental break from whatever you’re working on. In order to increase your productivity, take a a little time-out. Avoid the urge to make a call or run a quick errand. Instead, take a walk or meditate for 10 minutes. Taking a real, mental break will give you the relaxation you actually need and leave you with a more productive mindset when you’re ready to get back to work.
Related: How to Get Shit Done Even When You Really Don’t Feel Like It
Set a timer
It can feel daunting (and perhaps boring) to know that you now have to focus on one project and nothing else. To help, set a timer for each of your tasks each day. While the timer is running, allow yourself to only work on one thing, knowing that when you’re finished, you can take a quick break to check social media, or whatever it is you’d normally distract yourself with.
It will also increase your productivity if you create a to-do list at the beginning of your day and set an amount of time next to each item. That way, you know how long to set your timer and can properly plan out your day.















I’m so horrible with multitasking. Even right now, I have 7 tabs open (which is a lot less than i normal). It gets overwhelming and definitely makes it challenging to concentrate on a single task. Great tips!
Oh my gosh, you and me both! I have 11 tabs open, Netflix in the background, and trying to do work somewhere in between. Bleh! I need to take this tips to heart.
That’s exactly how I am. In fact, I opened up this tab from Diqus to reply to you about 2 hours ago and I’m just now clicking on it haha #FAIL
I always have my phone right by me while I’m working and “checking the time” quickly turns into scrolling 3 days down my Instagram feed!
Saaaame here Cassi!
I just sat down last night to set some goals and a plan for both my business and blog, and I was astounded at how much time I can waste in a day. I work all day, but I’m not necessarily working “smart”. I’m definitely guilty of hopping from project to project in order to put out fires, and that leaves me feeling frazzled and frustrated at the end of the day.
So, these tips are timely and super helpful. Thank you!
I’m the same way, Kat!
I think you hit the nail on the head Kat, it’s all about working “harder, not smarter!” Glad you found the tips helpful 🙂
So many good tips! I definitely find that I am more productive when I finish one project before starting another.
Kristi
http://www.beloverly.com
It’s so true. I definitely need to adopt that mindset more. 😉
Yes, yes, yes! I have so much more benefits from taking time to focus on one thing at a time, than trying to multitask! I think this needs to be more communicated in our culture, since focus is what drives success!
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Sooo true, Gina! And I love the tip about having this be a focus in school. It really should be!
So very true! Most of the times I spread myself too thin and forget what I was doing before I got distracted and start doing something else entirely, leaving the first thing unfinished..it’s like an endless loop. What helps me make focusing on 1 thing at a time less daunting is splitting a task into mini tasks, writing them down and then crossing them off when they’re done. Mainly because who doesn’t love crossing items off a list!?
Splitting a task into mini tasks is a great idea Anita! It definitely makes a task feel more accomplishable if its broken down. And yes, I’m obsessed with lists!
These are really great tips, thanks for sharing! Personally, I like to visit the gym whenever I need a break from work. In this way, I get some workout done and return back refresh. This really help with more productive work!
Prudence
http://www.prudencepetitestyle.com
That’s awesome Prudence. Not only are you more productive, but you’re getting fit as well. Good idea!
I like your blog! Did you go to BSchool?
Oh man, putting the phone away tip has been huge for me. I turn it to silent and place it without of reach and it has helped SO much! Also for the past year I limit myself to checking my e-mail just twice a day; once in the morning and once in the late afternoon. THAT has been a total sanity saver and has made me way more productive.
Great tips, great post!
xoxo
Allison
http://www.livelaughwonder.com
Thanks Allison! That’s great that you’ve been able to practice such self-control! I’m working on checking my email less, but its tough!
I tried setting a timer and it really works. I always work harder when I’m up against a deadline and limiting the time helps me not get overwhelmed. Great tip!
Woohoo! Glad it worked Kathy! 🙂
Putting the phone away is key for me! And setting a timer has really helped. Awesome tips
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That’s key for me as well! It’s so easy to get lost into the abyss of a smart phone!
I love #1! We just started a cellphone challenge today on our blog to help us create a new habit that involves putting the phone away more… and it has been hard! (http://www.popandbanter.com/the-pop-cellphone-challenge/)
What a cool idea! It’s such a good tip but definitely hard to follow. Good luck!
Setting a timer for 20 minutes and seeing how much progress I can make on one task has been really helpful for me! I find I can actually get a lot of stuff done quicker than I thought I could.
http://www.theblissfulmind.com
I’m gonna try to do this tomorrow. I have an essay, a review an a presentation due this week that I’m going to do tomorrow and 2 more reviews and a report due next week that I’m going to attempt to do tomorrow as well so that I can’t get rid of 3 classes early…
http://diaryofashoeaholic.wordpress.com
The infamous Parkinson’s law says that every task fills up the time available for it’s competition. Setting a timer is a great advice for anyone who’s struggling with time management and productivity flow, especially for those tasks that tend to take up more time than required.
Oh my goodness yes! The smartphone is such a slippery slope! Putting it far away is a must for me.
xo, mikéla / simplydavelyn.com
Me too!!
Thanks for sharing your opinions
on 4 ways multitasking is ruining your productivity, it’ll be helpful for me
and my team. If anyone’s searching for a list with different ideas, check this
out: http://techbasedmarketing.com/7-ways-to-stay-productive-without-internet-or-power/.
We’re also going to give this a try at some point, especially there is a
frequent loss of internet. Should you have any clarifications about the post,
please feel free to email me on the provided email add I have added. Good luck
with it!